Your new account

If you were given a link to this page after requesting an account then it’s been set up; welcome to the ranks.

Please read this entire page.

You now have a new email address of the form, where “oldalias” is your old Microsoft alias. I have no control, influence or information on what happens to your actual address, but I assume that it exists only while you are employed there, and will begin bouncing shortly after you leave.

Join the Facebook Group

You may now request membership in the group on Facebook, if you are so interested, for server status updates. (Important: if you asked for membership prior to getting your account, send email to info<at> and ask again. Because of the large number of bogus attempts we now ignore membership requests for people that don’t already have an forwarder.)

Configure your email client

Short version:

Important: your comes with a quota, currently 50 megabytes. That means it will only hold so much email before bouncing messages sent to you. Make sure to configure POP3 downloads or fetches often enough and without “leave message on server” configured so as to not approach the quota.

Please understand I can provide only limited support helping you configure your POP3 access. This is something you’ve likely had to do in the past for other email accounts, so it’s nothing new. Besides, you used to work for Microsoft – I’m sure you can figure this out. 🙂

Recommended: Using Gmail to access email

My recommended approach to accessing your POP3 email account is to use a Gmail account. (Other email accounts – such as – may work, but I can confirm Gmail works, since it’s what I do.) This is perhaps the best spam filtering option out there, and it’s free.

You will need a Gmail account if you don’t already have one.

Configure Gmail to fetch email using Settings -> Accounts and Import -> Check mail from other accounts (using POP3). Do not leave messages on server.

Configure Gmail to “send as” your address if you want to. Gmail will offer it as part of the process of setting up the POP3 fetch, above, or you can add it manually in Settings -> Accounts and Import -> Send mail as.

Once configured this will automatically place all your email into your Gmail account, and you can then access that Gmail account however you like (web, mobile, desktop and so on). If you go all-in, you can send and receive using your email address.

If you’d like more details on the process, the article How do I route my email through Gmail? out on Ask Leo! may help.

Using a POP3 client to access email

You may, of course, use any POP3 email client of your choice. Outlook, Thunderbird, Windows Mail … whatever you like. You’ll be relying on those program’s spam filters to filter out your spam.

Do not allow email to accumulate on That means:

  • Do not select “leave messages on server”
  • Download email frequently enough that it doesn’t accumulate

A word about spam

Spam is the nemesis of It’s why we no longer allow forwarders: it made our server look like it was sending spam as spam gets forwarded, resulting in the server getting blocked by several recipient domains.

Spam is handled one of three ways:

  • The most egregious spam you’ll never see. It won’t reach your account.
  • Server-identified spam will be routed to a spam folder in your account on the server. These folders are not downloaded when you access your account via POP3. In order to check what’s in these folders you’ll need to use the webmail interface. Note that spam in these folders older than 14 days is automatically deleted. This email does count against your quota as well.
  • A fair amount of spam will make it through to your inbox for you to deal with. (This is why I recommend using Gmail: it will further spam-filter this email as it’s picked up).

At this point there are no per-user spam settings for the server’s spam filter (spamassassin). There’s only a global setting which is set relatively lax to avoid legitimate email from being flagged as spam as much as is reasonable.